General Questions

General Questions

What is WOTT?

The World Oilman’s Tennis Tournament, now commonly known as WOTT, began in 1977 and today is considered by our industry to be a world-class event. It started with a simple need. People involved in the oil and gas industry wanted a venue in Houston that would encourage camaraderie and establish friendships while helping to forge strong business relationships throughout the far-reaching petroleum industry. For over 41 years, the WOTT team has worked very hard to fulfill this mission and preserve the great success our tournament has enjoyed. A very special thank-you goes to every player and sponsor that has been a part of WOTT over the years.

Who attends WOTT?

WOTT is truly a “world” event, having drawn participants from over seventeen states within the United States and eight countries around the world. Participation is reserved for those associated in some way with the petroleum industry and is by invitation only. Each year the event hosts an average of 320 tennis players, 130 sponsors and well over 1000 guests who attend the social aspects of the tournaments. Most of the participants represent the executive leadership of our industry and are directly responsible for exploration, production, drilling or marketing.

Who is considered the invitee?

The individual to whom the invitation email is addressed.

What time are the parties?

Registration is on Wednesday at 4-7 pm. Thursday night’s party will be the traditional ballroom party with coat and tie required for the men and cocktail attire for the women.  Once again it will include the sponsors.  This event will begin at 7 pm and Friday night’s gathering will be a poolside party reminiscent of the early days of WOTT which also will begin at 7 pm.

Where are the parties held?

All parties are held at The Houston Racquet Club.

Does the entry fee include my wife/date?

Yes, the entry fee covers you AND your wife/date to participate in all the social functions as well as play tennis as outlined in the “Tournament Play” section.

How can I participate?

Participation is by invitation only. Please contact us.

Tournament Dates and Location

When and Where does WOTT 2018 take place?

The 2018 WOTT tournament will be held May 2-5. Since the first tournament in 1977, WOTT has been held at the prestigious Houston Racquet Club in the beautiful setting of Memorial Drive along the Buffalo Bayou in Houston, Texas. Site of the first-ever Virginia Slims Women’s Pro Championship and the birthplace of the women’s professional tour, the Houston Racquet Club continues its prominent role in the tennis community, hosting local, regional and national events, and lists more ranked players than any other Texas club over the past 30+ years. The club offers the perfect blend of superior tennis and fitness, outstanding meeting and event space and resort style recreation…a perfect setting for a world-class tournament. You can visit www.houstonracquetclub.com to learn more about this spectacular club.

Entry Fees

How much is the entry fee?

The entry fee is $450 for a player which includes his/her spouse/date. If you only want to attend the social events and observe the tennis play, the fee is still $450.  You would then be listed as a “Socials Only” participant and this amount covers the invitee and their spouse/date.

Where do I mail my entry check?

It is preferred that payment be made online but if you must pay by check, please mail your entry check to:
World Oilman’s Tennis Tournament
c/o Denise Kirby
15184 Paradise View Drive
Willis, TX 77318

Online Registration

Is there an extension on the March 31st deadline?

Please note that each year we have more players requesting to participate than can be accommodated, so please get your registration in as soon as possible but no later than March 31, 2018. Excess entrants will be placed on a stand-by list until an opening is available.

What if I don't register by the March 31st deadline?

Due to the large number of requests for invitations we receive each year and the amount of players we can reasonably accommodate in the Tournament, we have to limit the number of players. Therefore, entrants will be served on a first come, first serve basis. If you are not registered by the deadline, you will be placed on a stand-by list and notified of entrance by a confirmation letter sent by email, once an opening has become available.

How do I know I am entered in the Tournament?

Each confirmed entrant will receive a confirmation letter by email. You are not guaranteed a place in the tournament until you receive the confirmation letter by email. Additionally, you will be notified once you sign-on the website when your confirmation letter has been emailed. Just check back with us periodically.

Tournament Check-in

When is Tournament Check-in?

Wednesday, May 2nd from 4-7pm

If I can't make Wednesday's Tournament Check-in, what are my alternatives?

You must have someone check-in for you. There will be no late Tournament Check-in on Thursday morning.

Entertainment

What are the social events?

Over the years, WOTT has become renowned for its social events. Breakfast and lunch are served at the Club each day with refreshments available throughout the Tournament at courtside. Two very special social events have been planned for Thursday and Friday evenings. The tournament tries every year to highlight a theme that will be announced in the Confirmation Letter.

What social events are planned for this year?

There will be a Thursday night ballroom dinner and dance including the sponsors. Friday will be a “casual” pool-side party. This information will also be in your confirmation letter.

Do I have to wear a coat and tie on Thursday party?

This year attire for this Special Event is cocktail attire for the ladies and coat and tie for the gentlemen.  Some of the Board members may be in a tuxedo.

What does the tournament board consider "casual"?

Casual attire refers to Country Club casual or sports clothing in good taste.

Tournament Play

What is the Format and Levels of play for the tournament?

The Tournament features three separate tennis events including Main Doubles, Scrambles, and WOTT Mixed Doubles. These events include six divisions: “Championship”, “A-1”, “A-2”, “B-1”, “B-2” and “B-3”, allowing players of almost any skill level to be grouped with those of similar playing abilities. Each INVITED PLAYER can enter up to two events: Main Doubles, and a choice of either Scrambles or WOTT Mixed Doubles. With a double elimination format, participants are assured of at least two matches in each event entered.

I notice there is more than one event to choose from. In how many events am I able to participate?

The Tournament allows invitees to register for two events only. Either Doubles and Scrambles or WOTT Mixed Doubles. Spouses are limited to WOTT Mixed Doubles.

What is WOTT Mixed Doubles?

Beginning in 1999, WOTT opened the Husband/Wife Event to allow the pairing of a husband or wife with another invitee’s husband or wife. For example, Mrs. Smith would like to play in the WOTT Mixed Doubles, however, she does not wish to be paired with her husband. In the past, Mrs. Smith would not have had another opportunity to play. However now, Mrs. Smith can be paired with Mr. Jones (an invitee). Participants should note that it is the responsibility of the invitee to designate their partner on their entry form. The Tournament Committee may NOT be able to assist you in the selection of a WOTT Mixed Doubles partner. Invitees may play in the Mixed Doubles with their spouse, the spouse of another invitee, OR an Outside Mixed Partner.

What is an Outside Mixed Partner?

The “WOTT Mixed Doubles” event will be observing the following rules/qualifications:

  • INVITED Players may ask an Outside Mixed Partner to play with them.
  • Teams will be seated in the division of the highest level player.
  • The Outside Mixed Partner MUST register separately.
  • The Outside Mixed Partner must play in the Mixed Doubles event with their INVITED Player only.
  • There will be an additional fee for the Outside Mixed Partner to play in the tournament. This additional fee will entitle the Outside Mixed Partner to attend all tournament functions.
    • $225.00 Registration Fee for the Outside Mixed Partner only; or
    • $450.00 Registration Fee for the Outside Mixed Partner and a spouse/date.
  • Outside Mixed Partner will be defined as follows:
    • Not a spouse of an INVITED Player; and
    • Cannot be a current tennis professional.
    • INVITED Player and their Outside Mixed Partner will be bracketed according to the highest level player’s bracket.
My wife would like to participate in the Tournament. Are there any ladies events?

Wives of invitees are encouraged to participate in the WOTT Mixed Doubles. This event allows the spouse of an invitee to pair with the spouse of another invitee. For example, if Mr. Smith is invited and his wife would like to play, she can register to play with either Mr. Smith or seek out an interested invitee who is registered to play in the tournament.

Partners

Do I need a partner to play?

It is not necessary to have a partner to enter the tournament. If you do not have a Main Doubles partner, the Tournament Committee will pair you with someone of generally equal ability. However, if you wish to be teamed with a specific partner, it will first be necessary for you to determine whether your prospective partner has also received an invitation to the Tournament. Each team will be placed in the division of its highest-rated player. No tennis professionals will be permitted to play in any division and the Tournament Committee reserves the right to upgrade or downgrade teams based on previous performances.

How many years can I register to play with the same Main Doubles Partner?

The WOTT Board requests that participants change partners if you have played with the same partner for the last two years.

Hotel Information

I am traveling from out of town. Can you recommend a hotel?

A list of hotels can be found under “Hotels” in the “Players Area“.

How do I become a sponsor?

You can become a sponsor by either marking the “I would like to sponsor” box during your on-line registration or by contacting us.

Is the entry fee still applicable if I am a sponsor?

Yes. We value the participation of our sponsors and recognize their contribution to the success of the tournament. Sponsor fees, however, are allocated to specific items such as player shirts, bags, etc. while entry fees cover Tournament play and social events for the Tournament. Both sponsor and entry fees are vital components to the success of the Tournament. Please be aware that sponsoring at the Davis Cup Level and above includes waiving of entry fees.  Please review the Sponsorship Guidelines for further information.

What are the specific sponsorship levels?

Sponsorship levels are:

  • Regular Sponsor ($450+)
  • Special Sponsor ($1,000+)
  • Wimbledon Sponsor ($2,500+)
  • Davis Cup Sponsor ($5,000+)
  • U.S. Open Sponsor ($7,500+)
  • Grand Slam Sponsor ($10,000+)

 

Special privileges are afforded sponsors, so please contact the Finance Committee for further information.

Where do I mail my sponsorship payment?

You can mail your sponsorship payment to:

World Oilman’s Tennis Tournament
c/o Denise Kirby
15184 Paradise View Drive
Willis, TX 77318
281.660.9037

Please email contact us if you would like to know more.

Photos

What if I do not send in a photo with my entry fee?

The WOTT encourages all participants to include current photos of both player and spouse. Photos are placed in the WOTT Directory which proves to be a valuable networking tool. If you are not able to provide a photo at the time you register on-line, please be sure to get them to K. C. Weiner at kcweiner@texcrude.com or Vicki Sterquell vsterquell@texcrude.com asap. Please put the names of the parties whose pictures are attached in the subject line of emails and begin with the word WOTTPIC followed by the year then the parties names (e.g., WOTTPIC17 Player Name). We have lost information to spam and accidental deletion due to lack of subject information. Digital photos in the .tiff, .gif or .jpeg format with at least 150 dpi and at least 1″ by 2″ are ideal. Of course, regular photos will be accepted as well and may be mailed to K.C. Weiner at Texas Crude Energy, Inc., 2803 Buffalo Speedway, Houston, TX 77098. In the event you would like to have a photo of a non-spouse included please so specify.

We continue to make a special effort to update the WOTT photo directory. Our goal is to be able to include a current photo for EVERY participant and EVERY sponsor. YOU CAN NOT FINISH CHECKING IN ON WEDNESDAY IF WE DO NOT GET YOUR PICTURE BEFORE CHECK-IN OR A NEW ONE TAKEN DURING CHECK-IN.

Pets

Are pets allowed at the tournament?

The Houston Racquet Club has specific rules regarding no pets on the club grounds.

Children

Are children allowed at the tournament?

This is an Adult Tournament and there are no accommodations available for children.